Reimbursements

ASCE-UCF works on a reimbursement system to help ensure our members can get whatever materials they need for approved projects and events in a timely manner. 

Material Request Form

For Southeast Student Conference materials, before any purchases are made, fill out a Materials Funding Request Form to make sure your purchases are first approved. If you do not fill out this form prior to buying conference materials, there is a chance you will not be reimbursed.

  • All materials will require a quote from a website to prove price. 
  • Once you are approved to buy your materials, you will then need to fill out a reimbursement request form to get your reimbursement. Reimbursements will be based on receipts, not your anticipated price. 
  • Reimbursements will be impossible without submission of receipts.

Materials Funding Request Form: (Coming soon)

Find the Materials Request Code on our webcourses module “Reimbursements”

Reimbursement Request Form

Before any purchases are made, please make sure that your purchase is approved by an officer. Filling out a reimbursement Request Form is not a guaranteed to be reimbursement. Your request must still be approved by the treasurer and will need to be accompanied by receipts for any purchases adding up to the total amount requested.   

  • Make sure your request has grounds for approval
  • If your request is for Southeast Student Conference materials, you must have already filled out a Materials Funding Request Form which must have been Approved.
  • Reimbursements will be based on receipts, not your requested price. 
  • Reimbursements will be impossible without submission of receipts.
  • Gas reimbursements will be based on the 2020 IRS standard mile rates for charitable organization work of 14 cents per mile. Mileage will be determined from the fastest route available via Google maps.

Reimbursement Request Form (Coming Soon)

Find the Reimbursement Request Form Code on our webcourses module “Reimbursements”